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Rundle Mountain Cycling Club

Rundle Mountain Cycling Club

Rundle Mountain Cycling Club of Canmore, Alberta, Canada

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RMCC 2019 AGM Minutes

2019 Rundle Mountain Cycling Club Annual General Meeting

Download Income and Expense Statement

Download Balance Sheet

Download AGM Minutes


Wednesday, February 13th, 2019 from 7 – 9 PM
511 Bow Valley Trail, Canmore, AB T1W 1N7


Meeting brought to order at 7:00 pm – No Quorum so delay start until 7:15 pm


1. Review and Approval of Agenda–Motion to approve by Stephanie O’Brien, second by Dale Hildebrand
2. Approval of 2018 AGM Minutes–Motion to approve by Damian Francis and second Stephanie O’Brien
3. Reports

3.1.President’s Report: Douglas Hallett

3.1.1. Momentum continued in 2018
3.1.1.1. Women’s and youth program grew

3.1.2. Over 800 members again
3.1.3. Express and Master’s programming successful in 2018 but may be scaled back following Brittany’s departure to return to school
3.1.4. Community sponsorship increasing to $12k+/yr with renewals and new sponsors being signed up for 2 year commitments

3.1.5. Switching kit to Louis Garneau with new designs

3.1.5.1. Bringing back women’s-only designs

3.1.6. Provincial road and cyclocross championships awarded to RMCC

3.1.6.1. RMCC Continues to have a significant position in our provincial racing scene

3.1.7. Focus on youth development continuing:

3.1.7.1.    2 Trailblazers races, significant participation in Alberta Summer Games, kid’s crit during RMCC stage race

3.1.8. Ongoing board priorities:

3.1.8.1. Sponsor renewals for 2 year terms commencing 2019
3.1.8.2. Attract and reward volunteers for the significant contributions that are required to maintain our community-based programs
3.1.8.3. More social events like summer BBQs
3.1.8.4. Trail projects financial and volunteer support
3.1.8.5. Support for all RMCC racing – road race, trailblazers, cyclocross

3.1.8.5.1. Liase and support MTB Canada Cup races

3.1.9. MTB Race Results

3.1.9.1. Many podiums by many RMCC club members: Eva Poidevin: selection to Canadian National World Champ team: Elite men: Logan Sadesky, Simon Dove, Ian Murray, Elite women: Eva Poidevin, Brittany Webster; Jacob Baggot, Jeremy Dittrich, Tobia Lemyre, Sabine Comeau, Nicolas Hill, Larix Hallett.

3.1.10. Enduro Results

3.1.10.1. Many, many podiums: Jack Menzies, Sena Odyakamaz, Matt Monod, Cody Monod, Oliver Cebuliak, Clara Bown, Ella Weighell, Kevin Eaton, Wyatt McLaughlin, Tig Moore + many more

3.1.11. Road Results

3.1.11.1. Many podiums: Anne-Julie Dudemaine captured national master’s championship gold medal, Marcy Schmidt, Connor Howe, Greg Cote, Greg Patychuck, Logan Zenert, Brittany Webster, Stephanie O’Brien, Logan Sadesky

3.1.12. Cyclocross Results

3.1.12.1. Many podiums: Logan Sadesky, Phil Villeneuve, Jack Menzies,Stephanie O’Brien, Caden Pollard, Seth Robertson

3.2. Program and Coaches Reports: Stephanie O’Brien

3.2.1. New program manager started summer 2018: Shannon Fox
3.2.2. Looking at how to provide long term development to athletes:
3.2.2.1. Will change how we program Express and Masters in 2019
3.2.2.2. Depends on demand and age group cohort

3.2.3. Looking at Downhill camps in 2019

3.2.4. Need more women coaches/volunteers to promote girls in sport
3.2.4.1. Sending girls to Fast & Female events

3.3. Growth in all programs in 2018 and expect that to continue in 2019 – now over 40 coaches

3.4. Want to continue toonie races but requires more volunteers

4. Financial reports: Brian McClure

4.1. Brian stepped into the Treasurer’s role in June with thanks to James Kendal for all the years of Board involvement, most recently as Treasurer

4.2. 2018 was a year of transition

4.2.1. Needed to formalize accounting with professional accountant given growth of club over the years
4.2.2. Increasing controls over coach and program expenses

4.3. Experiencing growing pains in getting financials prepared for AGM

4.3.1. Figures disclosed are preliminary subject to finalization of 2018 financial statements

4.4. Preliminary loss of $37,000 due to:

4.4.1. $10,000 error from 2017 – income should be 2018
4.4.2. Write-down of old inventory of $7,000
4.4.2.1. Looking at reducing inventory purchases going forward
4.4.3. Conservative accrual of $5,000 for park mitigation following cyclo-cross race – likely going to be much less
4.4.4. Excess accounting fees of $10,000 paid to convert & formalize our accounting into software-based system – one time excess cost

4.5. Bob Woodward asked about program revenue reduction of $30,000 versus 2017

4.5.1. Brian: $10,000 was improperly booked in 2017, should have been booked in 2018 and we had a large masters program in fall 2017 which was not renewed in 2018

4.6. Some questions regarding tax status:

4.6.1. RMCC is a not-for-profit
4.6.2. Must consider approach to surplus income
4.6.2.1. Scholarships for athletes
4.6.2.2. Purchase assets to support programs
4.6.2.3. Its OK to have losses periodically

4.7. Have $50,000 cash in bank plus $50,000 GIC investments at year-end

4.7.1. Club is in a strong position to continue offering breadth of programs
4.7.1.1. Tri-annual casino event upcoming this fiscal year which should add to our strong cash position

4.8. Because 2018 financial statements not yet finalize, we will not be seeking member motion at this time…will be follow-up.

5. Strategic Plan up date: Brian McClure

5.1. Approach undertaken:

5.1.1. Sub-committee of Board in 2017/2018
5.1.2. Self assessment – where are we today
5.1.3. S.W.O.T. analysis
5.1.4. Member survey

5.2. Strategic Plan for 2019-2023:

5.2.1. Drive members prosperity and value from the club
5.2.2. Grow & develop club programs and events as demanded by members 5.2.3. Create a positive and inclusive culture
5.2.4. Vision: to continue to develop riders of all ages and ability to appreciate a lifelong love of the sport of cycling and to foster a community-based, inclusive environment for all to participate within.
5.2.5. Mission: to continue to build a value driven organization through which people of all ages may pursue their passion for cycling in the many forms of the sport from leisure and recreation to competition

6. Elections

6.1.President – Two Years – Doug Hallett nominated by Shane Munro and second by Chris Robertson – all in favour

6.2.Vice President – Two Years Stephanie O’Brien nominated by Greg Cote and seconded by Damian Francis – all in favour

6.3.Treasurer – Two Years – Jane Cook

6.3.1. Doug presented Jane’s credentials to the meeting
6.3.2. Jane will be a member-at-large until Brian can transition in April
6.3.3. Nominated by Greg Cote, seconded by Stephanie O’Brien – all in favour

6.4.Member at large – Two Years – Aimee – nominated by Stephanie O’Brien and seconded by Greg Cote – all in favour

7. Awards: Doug Hallett

7.1. Volunteer of the Year Award

7.1.1. Presentation to Neil Evans, Lynda Gale, Guy Pollard, Sean Parker, Ann Maynard and Anne Julie Dudemaine who all will receive gift cards from either Bike Café, Rebound or Outside Bikes. Doug to follow up with awards.

7.2. Athletes of the Year Award

7.2.1. Presentation to Oliver Cebuliak as male athlete of the year
7.2.2. Presentation to Ella Weighell as female athlete of the year- accepted by Mary Weighell on Ella’s behalf

7.3. Ride the Rockies Youth Awards

7.3.1. Cash scholarship awards made to athletes with financial needs

7.4. Legacy Award – Dual Award Presentation to John Smits for growth and succession in all RMCC kid’s Revolution programs and Patrick Walsh for long standing service and help with IT at all club racing and fund raising (i.e. Bike Swap) events

8. Other business

8.1. Question on whether the club should consider hiring a FT employee or contractor

8.1.1. The Board has considered all options following the departure of Christine Prescott as PM during the year
8.1.2. Determined at this time we should just have a PT contractor as PM but the Board will continue to look at whether we have sufficient financial resources to change

8.2. No other business

9. Adjournment and social reception at 9:12pm

 

 

 

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Rundle Mountain Cycling Club is in Canmore, Alberta.

1 day ago

Rundle Mountain Cycling Club
🚨GIVEAWAY ALERT🚨RMCC riders love @zizuoptics glasses. Now we have a pair to give away as a warm up to our Ziggy Gnarly Mountain Bike Weekend happening July 16-17th! Zizu Optics, a 🇨🇦 company, offers glasses with adjustable nose pieces and arms for the perfect fit. Want to win a pair of your own?! Not only will 6 lucky winners of our XCO, Enduro and or Marathon races at the Ziggy Gnarly walk away with a pair of glasses, you can win one too!TO ENTER HEAD TO INSTAGRAM: ➡️Like and save post➡️Follow @rundlemountaincycling and @zizuoptics;➡️Share the love and tag your friends for extra entries - one extra entry per tag;➡️Share this post on your story and tag us and @zizuoptics for an additional entry. Contest ends July 17 at noon MST. Check out Zone4.ca for race registration. BE AWARE WE WILL NEVER ASK FOR ANY PERSONAL FINANCIAL INFORMATION. IMPOSTER ACCOUNTS MAY ATTEMPT TO CONTACT YOU. PLEASE REPORT AND BLOCK. 1 comment = 1 entry. Enter as many times as you like. No purchase necessary. This giveaway is not sponsored by Instagram and each entrant released Rundle Mountain Cycling Club and Zizu Optics of any liability. Winner will be notified by direct message only from @rundlemountaincycling. #RMCC #Ziggygnarly #zizuoptics #sportsunglasses #ZiggyGnarly #ZizuatZiggy #Comefortherace #Stayfortheparty #mtblife #canada #mountainbike #sunglasses #mtb #mountainbike #explorealberta #canmorekananaskis #yyc #yeg #Canada #rmcc #rundlemountaincyclingclub ... See MoreSee Less

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Rundle Mountain Cycling Club

2 days ago

Rundle Mountain Cycling Club
Connor Howe had an incredible ride in the elite men’s Canadian national road championships and was the top rider from the U23 Team Alberta team. Riding with pros, Connor stayed in the main pack and navigated his way through a difficult race. Well done Connor! ... See MoreSee Less

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rundlemountaincycling

🚨GIVEAWAY ALERT🚨 RMCC riders love @zizuopti 🚨GIVEAWAY ALERT🚨

RMCC riders love @zizuoptics glasses. Now we have a pair to give away as a warm up to our Ziggy Gnarly Mountain Bike Weekend happening July 16-17th! Zizu Optics, a 🇨🇦 company, offers glasses with adjustable nose pieces and arms for the perfect fit. 

Want to win a pair of your own?! Not only will 6 lucky winners of our XCO, Enduro and or Marathon races at the Ziggy Gnarly walk away with a pair of glasses, you can win one too!

TO ENTER: 
➡️Like and save this post
➡️Follow @rundlemountaincycling and @zizuoptics;
➡️Share the love and tag your friends for extra entries - one extra entry per tag;
➡️Share this post on your story and tag us and @zizuoptics for an additional entry. 

Contest ends July 17 at noon MST. Check out Zone4.ca for race registration. 

BE AWARE WE WILL NEVER ASK FOR ANY PERSONAL FINANCIAL INFORMATION. IMPOSTER ACCOUNTS MAY ATTEMPT TO CONTACT YOU. PLEASE REPORT AND BLOCK. 

1 comment = 1 entry. Enter as many times as you like. No purchase necessary. This giveaway is not sponsored by Instagram and each entrant released Rundle Mountain Cycling Club and Zizu Optics of any liability. Winner will be notified by direct message only from @rundlemountaincycling. 

#RMCC #Ziggygnarly #zizuoptics #sportsunglasses #ZiggyGnarly #ZizuatZiggy #Comefortherace #Stayfortheparty #mtblife #canada #mountainbike #sunglasses #mtb #mountainbike #explorealberta #canmorekananaskis #yyc #yeg #Canada #rmcc #rundlemountaincyclingclub.
We wanted to share this amazing program with every We wanted to share this amazing program with everyone so the word gets out.⁠
⁠
The My First Bicycle Foundation provides bicycles to youth in financially disadvantaged households across Canada. The package includes a bicycle, helmet and lock. The charity encourages physical and mental well-being through outdoor activities and exercise. ⁠
⁠
Children between the ages of 6 and 16 from Canadian low-income households are eligible to receive a cycling package (bicycle, helmet, lock, tools) donated by the My First Bicycle Foundation.⁠
⁠
You can see their website and full application details here.⁠
https://hoponcanada.ca/my-first-bicycle/
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Rundle Mt Cycling@RundleMTCycling·
23 Sep

Breaking News! @EastonCycling has joined forces with the Rundle Mountain Cycling Club and is now the title sponsor of the Cyclocross Race. Drie Zussen Superprestige presented by Easton Cycling!

#breakingnews #eastoncycling #rundlemountain #cyclocrossrace #eastonadvantage

Reply on Twitter 1441100187557007371Retweet on Twitter 1441100187557007371Like on Twitter 1441100187557007371
Rundle Mt Cycling@RundleMTCycling·
23 Sep

Whether you’re nuts about riding or nuts about bolts, we’re hosting bike enthusiasts looking to experience a weekend of good rides and good times. Cyclocross 2021 runs September 25th-26th! Riders can register at https://zone4.ca/register.asp?id=26618&lan=1&cartlevel=1 and volunteers at https://volunteersignup.org/M3WDH

Reply on Twitter 1441056509257871361Retweet on Twitter 1441056509257871361Like on Twitter 1441056509257871361
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Contact Us:

info@rundlemountaincyclingclub.com
Mailing Address: Box 8515 Main
Canmore, AB
T1W 2V2

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